Manual expense claims cost 1-2 hours per employee per month plus 4-6 hours of finance time per cycle — for an SMB of 50, that is one person-day per month spent on receipt review. The 2026 default replaces Excel + email with phone-based GPS-stamped receipts, OCR auto-extract, and same-cycle payroll reimbursement.
Claim categories
- Travel: bus, train, flight, taxi, auto. Per-class caps + bill upload.
- Local conveyance: per-km auto from GPS route polyline.
- Meals + lodging: per-day caps, receipt required above threshold.
- Client entertainment: manager pre-approval + receipt + attendees list.
- Office supplies + telecom: monthly cap + receipt.
The modern workflow
- Employee captures receipt via in-app camera; GPS coordinates + timestamp stamped automatically.
- OCR extracts vendor, amount, date, GST/VAT — employee confirms or corrects.
- Submission routes per policy: manager first, then finance for above-threshold claims.
- Approved claims flow to the next payroll cycle as reimbursement lines.
- Audit trail records every step for finance review.
Distance auto-reimbursement
The day's GPS route polyline × per-km rate = reimbursement line item. No more monthly argument over whose distance estimate is right. See auto distance reimbursement for the mechanics.
GST recovery
OCR-extracted GSTIN per receipt enables input tax credit recovery on eligible expense categories. Monthly GST register is downloadable for CA review and GSTR-2 reconciliation.
Policy controls
Per-role caps, per-category caps, per-day caps, pre-approval thresholds, distance per-km rates, currency for international travel. All configurable; all enforced at submission so finance does not become the rejection desk.
Put this into production today
WappBlaster Attendance Suite ships everything above on simple tiers: attendance from ₹2,100/year (7 staff), field from ₹180/user/month, with all modules on one subscription. See pricing · See the product · start free trial · glossary.
